Data Protection Policy

Personal data protection is of great importance to us. This data protection policy describes what data we collect when you visit our website and how it is used.

I. Collection, process and use of personal data

Personal data is data that can be used to find out personal or factual information about you, such as your name, address, phone number or email address.

Information that we cannot associate with you personally is, by definition, not personal data. HPTP collects, processes and uses personal data only so far as permitted or ordered by BDSG (Bundesdatenschutzgesetz [Federal Data Protection Act]) or other legal provisions or as the person concerned has given his consent.

You can use our website without revealing your identity to us. Generally, our intent is to collect only the personal information that is provided voluntarily by online visitors. 

If you register for one of our personalised services, such as by subscribing to a newsletter or requesting information, we will ask for contact details such as your name and email address or request further personal information. It is entirely up to you to decide whether or not to enter this data. Without it, we may, however, be unable to provide you with the service you requested or to answer your enquiry. 

Purpose of data processing

In connection with your use of this website, we process your personal data for, inter alia, the following purposes:

To provide services via contact forms and newsletters

To undertake accumulated and anonymised statistical evaluations

To prevent abuse

 

II. Use of cookies

HPTP uses cookies to help make your visit on our website more enjoyable and to enable you to use certain functions. Cookies are small text files generated by a Web server and stored on your computer or internet-enabled device by your Web browser during your website visit. In this text files the URL of the visited page is saved as well as the date of visit and an expiry date defining the validity period of the cookie.

Cookies mainly provide you as a user of our website with recurring settings. In addition, cookies enable us to analyse visitors’ user behaviour, but only during the validity period of the cookie. All data is saved without any direct reference to your person and is generally pseudonymised. Your data is not used in this regard to create a profile. It merely enables us to adjust our website to your individual preferences. Pages cookies are used on display a banner that informs you about the usage of cookies.

You can use our website without cookies, but most browsers’ default settings accept cookies automatically. If you would prefer our cookies not to be stored on your computer or internet-enabled device you can change your browser settings so that cookies are not accepted or so that you are notified before a cookie is placed. This might, however, limit the functionality of our website or our services.

You will find further information on the use of cookies in the help pages of your browser and for example on this website: http://www.allaboutcookies.org .

We use third party analytics cookies (Google Analytics) to help us understand how site visitors use our website. This allows us to improve the quality and content for our visitors.

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer or internet-enabled device, to help analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. However, in the case of the activation of IP anonymisation on this website, your IP address will be truncated by Google within the member states of the European Union or in another state party to the EEA Agreement.

Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity, and to provide other services related to the use of the website and the Internet. The IP address transmitted by your browser from Google Analytics will not be merged with other data held by Google.

You can prevent cookies from being saved by setting your browser software accordingly; however please note that if you do this you may not be able to use the full functionality of this website. In addition, you can prevent Google from collecting and processing your data generated by the cookie and your data related to your use of the website (including your IP address) by downloading and installing the browser add-in through the following link: https://tools.google.com/dlpage/gaoptout?hl=de

Google Analytics’ terms of service and data policy can be found here: https://www.google.com/analytics/terms/de.html or https://www.google.de/intl/de/policies/

 

III. JavaScript and Web Beacons

HPTP uses JavaScript and web beacons to analyse website visits. JavaScript is incorporated in all HPTP websites and together with web beacons it can be used to collect certain information from your computer or internet-enabled device, such as an IP address, the time the content was viewed, a browser type, and the existence of cookies previously set by the same server. HPTP only uses JavaScript and web beacons in accordance with applicable laws. 

You have the option to deactivate JavaScript in your browser settings and to render some web beacons unusable by rejecting their associated cookies. The web beacon may still record an anonymous visit from your IP address but cookie information will not be recorded.

 

IV. Social Media Plug-ins

For reasons of data protection, we have deliberately decided not to incorporate social media plug-ins (such as the Facebook “Like” button, the Twitter button or the Google +1 button) directly in our website. So when you access our website, no data will be passed on to social media services such as Facebook, Twitter or Google+.

 

V. Incorporating third-party content

Our website includes hyperlinks to other providers’ websites. You leave our site by clicking a link to a third-party. We assume no liability for the contents, services or productes provided on linked third-party sites. We are also not responsible for the data protection or technical security on third-party sites.

 

VI. Contact form

On our website, we offer you an opportunity to contact us by email and/or via a contact form. If you do so, your details (name and email address) will be stored so that we can contact you. We will only use this data to contact you and not for any other services, such as newsletters.

Google Maps

Our website uses Google Maps on the contact page to show interactive maps and indicate directions. Google Maps is a map service provided by Google. Using Google Maps may lead to information about the use of this website, including your IP address and the (starting point) address you entered to use the route planning function, being sent to Google in the United States.

When you access a page that contains Google Maps, your browser will establish a direct connection to Google’s servers. The contents of the map are transmitted by Google to your browser, which incorporates them in the Web page. We therefore have no influence on the extent of the data collected by Google in this way.

If you do not wish for Google to collect, process or use data about you via our website, you can deactivate JavaScript in your browser settings. You will then, however, be unable to use the map function.

For further information about the purpose and scope of data collection and the further processing and use of data by Google, your rights in this regard and how you can use settings to protect your privacy, please refer to Google’s data protection information at http://www.google.de/intl/de/policies/privacy/.

VII. Newsletter

When you subscribe to one of our newsletters, we will send a confirmation link to the email address you have given us. You will only receive our newsletter once you have activated this confirmation link (double opt-in).

Should you no longer wish to receive the newsletter, you can unsubscribe at any time. To do so, simply use the unsubscribe link found in all of our newsletters.

VIII. Rights of data subjects

You are entitled to receive information at any time regarding your personal data stored by us. You also have the right of rectification of your personal data in case of inaccuracy, the right of completion of your incomplete personal data, if applicable by submitting a supplementary declaration. Additionally, you are entitled to request a deletion of the personal data concerning to you. If statutory directives such as legal retention periods contradict the deletion, the processing of your personal data will be limited instead (i.e. closed) to make sure that they are only available for purposes considering the compelling legal regulations.

Furthermore you have the right to demand restriction of the processing (blockage) of your personal data where applicable.  With respect to personal information that you shared with us and that we process automatically by virtue of consent or of an agreement you are entitled to demand a transmission of data to you or a third-party appointed by you. You can object to the processing of your personal data on grounds relating to your particular situation, if the processing of data occurs for the purposes of our legitimate interest or is necessary to perform a public task. If the processing of data is based on your consent you are entitled to revoke this consent at any time. You also have the right to lodge a complaint to the supervisory authority. The supervisory authority responsible for HPTP is:  Berliner Beauftragte für Datenschutz und Informationsfreiheit, Friedrichstr.219, 10969 Berlin, E-Mail: mailbox(at)datenschutz-berlin.de.

To exercise your rights of person simply write us or send an email to datenschutz(at)hptp.de.

IX. Data protection information for applicants

We are pleased that you are interested in HPTP as a potential employer. The protection of personal data of applicants, employees and all third parties connected with us is of particular importance to us.

When processing personal data, HPTP takes account of the relevant statutory provisions on privacy and data security applicable in Germany, as well as of our internal privacy regulations.

This data protection notice provides information on how HPTP deals with personal data collected through HPTP’s career web pages, or that you otherwise provide to HPTP, due to your application, and explains the handling of your personal data in the course of the application process. 

Which purpose has the personal data collection?

HPTP needs your personal data to handle your application. The data you have provided to us in line with your application will only be used and processed for the purpose of applicant selection. 

On which legal basis do we collect your personal data in the context of an application?

We collect your personal data for the purpose of carrying out the application process on the legal basis of Art. 6 para. 1 b), Art. 88 General Data Protection Regulation (GDPR) and § 26 para. 1 sentence 1, 1. Alt. Federal Data Protection Act (BDSG).

Which personal data do we collect?

We record your personal data which is relevant for, or that you provide to us during the application process (including, but not limited to last name, first name, address, email, position you applied for, and details on your application). To be able to consider your application thoroughly we might also need information on your previous professional career and other similar information.

For the handling of your application we will only use the information that you have provided to us directly. This may include details that you have stored in online career networks or other job boards. We do not undertake any additional searches on your person, for example through online search engines. 

How do we process the information from your application?

Your information and documents will be sent to our HR department via e-mail (karriere(at)hptp.de).

HPTP will use your personal data to examine your suitability for the advertised position. Your personal data is treated strictly confidentially and will be provided only to the competent persons involved in the recruitment process 

When is your personal data deleted?

We will delete your personal data after the end of the application process or, in the case of a refusal, we will delete your data after 6 months.

You may at any time demand the deletion of your data. If you want us to delete your application with immediate effect please contact our HR department via karriere(at)hptp.de  

Applications that are sent to our general mail account mail(at)hptp.de will not be processed but immediately deleted. 

HPTP Talentpool

At the end of the application process there is always the possibility to register with our HPTP Talentpool. For this we will request a separate consent from you in the course of the application process. If you agree, your applicant data remains stored with us and our HR department regularly checks whether your profile matches an open position. If necessary you will be asked for a renewed application.

X. Questions on data protection

If you have any questions or suggestions on the subject of data protection, please contact our data protection officer by sending an email to datenschutz(at)hptp.de.

XI. Updates to our data protection policy

The data protection policy is updated regularly. Last modified: 16.05.2018